The Below List of SAP HR Interview Questions prepared by 8+ Years of Experienced Lead SAP HR Consultant Developer
1. What is period parameter in Systems, Applications and Products in Data Processing (SAP) payroll?
In SAP payroll, the period parameter specifies the time period for which salary is calculated, such as monthly, bi-monthly, weekly, or annually.
2. What is a date modifier?
Date modifiers are used to define several payment dates for various payroll areas for which the same period parameter is assigned.
The following table shows the various date modifiers:
Date Modifier Description
1 Payment date on 1st day of the month
2 Payment date on 15th day of the month
3 Payment date on 25th day of the month
3. What is the payroll control record?
A payroll control record is a control indicator that controls individual stages of a payroll. It defines the current payroll period and payroll past for retroactive accounting.
4. What is the use of payroll areas?
The payroll area fulfills the following two functions that are necessary for a payroll:
? Groups the personnel numbers together, which are to be processed on the same date
? Determines the exact payroll period
5. What are payroll periods?
Payroll periods are generated for every combination of period parameter and date modifier that are assigned to a payroll
area. These are always defined within a specified time interval.
6. What is the ABKRS feature?
The ABKRS feature delivers a default value for the payroll area in the Organizational Assignment Infotype (IT 0001).
7. What is the use of matchcode W?
The matchcode W is used as a tool in the SAP R/3 system for locating the field values corresponding to the selected items.
8. What is the use of payroll control record?
The payroll control record allows you to manage payroll runs, such as payroll period, payroll status, and earliest retroactive accounting period.
9. Can you evaluate payroll results using the SAP query and the Ad-hoc query?
Yes, payroll results can be evaluated using the SAP query and the Ad-hoc query, Several Infotypes are available to evaluate the payroll results that are activated by using the additional wage types. The required data from the payroll results is available in the logical database PNP.
10. What steps are required to post payroll results to accounts?
The following steps are required to post payroll results to accounts:
? Define symbolic accounts
? Define posting characteristics of wage types
? Maintain posting date for payroll periods
? Assign balance sheet accounts
? Assign expense accounts
11. What is the transaction code to access the payroll control record?
The transaction code to access the payroll control record is PE03.
12. What are the key features in a payroll control record?
The key features in a Payroll Status Infotype (IT-0G03), which is maintained by the system automatically, are as follows:
? Earliest personnel retroactive accounting date
? Payroll period
13. What is the purpose of using payroll control record?
The purpose of using the payroll control record is given as follows:
? Defines the past payroll for retroactive accounting
? Locks the master data and the time data to prevent changes being made during the execution of the payroll
14. Which activities are performed when you run a payroll in the Simulation mode?
When you run a payroll in the Simulation mode, the following activities are performed:
? The payroll periods are not counted in the control record
? The master data is not locked
? The Release and Exit Payroll functions are not used
? You can display payroll log and remuneration statements
? Results are displayed in the payroll log
15. What is the Release Payroll function?
When you set the payroll status to Released for Payroll, the following functions are performed:
? Locking of the master data records
? Increase in payroll period by one
? Increase in payroll run number by one
16. What are the different composite roles available in payroll?
Following are the composite roles available in payroll:
1. Payroll Manager:
Displays HCM (HR) Master Data and personnel file
Displays remuneration statement, payroll account, and payroll journal
2. Payroll Process Administrator:
Performs time evaluation and runs payroll
Creates remuneration statements
Creates files for wage and salary payments
Posts payroll results to accounts
3. Payroll Administrator:
Maintains HCM (HR) Master Data & Time Management data
Simulates payroll
Checks remuneration statement and payroll accounts for individual employees
17. What is payroll process in SAP?
The remuneration for the work done by the individuals is calculated in payroll. In other words, payroll is an umbrella term for a variety of work processes, such as the creation of payroll results and remuneration statements, bank transfers, and payments by check.
18. What is employee subgroup grouping for personnel calculation rule?
The employee subgroup grouping for personnel calculation rule is defined as a division of employee subgroups, and for these subgroups the same personnel calculation rules are defined for payroll accounting and evaluation in payroll.
19. What is employee subgroup grouping for Collective Agreement Provision?
The employee subgroup grouping for Collective Agreement Provision is used to combine those subgroups that are also governed by the same Collective Agreement Provisions. A provision is defined as a labor law within the collective agreement.
20. What is the link between Planned Working Time Infotype (IT 0007} and Basic Pay Infotype (IT 0008)?
The SAP system takes the employment % and the average number of working hours from IT 0007 and suggests them as default values for capacity utilization in IT 0008.
21. Where do you set up the remuneration structure of the employee?
The remuneration structure is set up in the Basic Pay Infotype (IT 0008),
22. What is the pay scale structure?
The pay scale structure comprises the following four elements:
? Pay scale type
? Pay scale area
a Pay scale group
? Pay scale level
23. What is the TARIF feature?
The standard system contains the TARIF feature, which takes the default values from the pay scale type and pay scale area assigned to the personnel area.
24. What is the pay scale type?
The pay scale types are two-character keys defined for each region.
25. What are pay scale areas?
The pay scale areas represent the geographical regions to which a pay scale or Collective Agreement Provision applies.
26. What is the use of pay scale group and pay scale level?
The pay scale group schedules the job evaluations and indirect valuations. The pay scale groups are divided into pay scale levels, which are used to define the level of jobs.
27. What are wage types in the SAP System?
The wage types are used to assign the payments and deductions in the employee's payroll. It is also used to control the payroll program.
28. What are the two main categories of wage types?
The two main categories of wage types are primary or dialog wage type and secondary or technical wage type.
29. What is primary wage type?
The primary or dialog wage types are defined based on the requirement of the organization. They are the standard wage types defined by SAP and start with a number, such as 1012.
30. List the steps involved in creating a Payroll Results Infotype (IT 0402).
Following are the steps required to create a Payroll Results Infotype:
a. Define the evaluation wage types
b. Set up the Payroll Infotype Assignment, which is used to write the payroll data automatically
c. Assign the evaluation wage types to one or more wage types from the payroll results
d. Assign the evaluation wage types to Payroll Results Infotype
Read More:
SAP HR Interview Questions and Answers
SAP HR Objective type Questions and Answers
1. What is period parameter in Systems, Applications and Products in Data Processing (SAP) payroll?
In SAP payroll, the period parameter specifies the time period for which salary is calculated, such as monthly, bi-monthly, weekly, or annually.
2. What is a date modifier?
Date modifiers are used to define several payment dates for various payroll areas for which the same period parameter is assigned.
The following table shows the various date modifiers:
Date Modifier Description
1 Payment date on 1st day of the month
2 Payment date on 15th day of the month
3 Payment date on 25th day of the month
3. What is the payroll control record?
A payroll control record is a control indicator that controls individual stages of a payroll. It defines the current payroll period and payroll past for retroactive accounting.
4. What is the use of payroll areas?
The payroll area fulfills the following two functions that are necessary for a payroll:
? Groups the personnel numbers together, which are to be processed on the same date
? Determines the exact payroll period
5. What are payroll periods?
Payroll periods are generated for every combination of period parameter and date modifier that are assigned to a payroll
area. These are always defined within a specified time interval.
6. What is the ABKRS feature?
The ABKRS feature delivers a default value for the payroll area in the Organizational Assignment Infotype (IT 0001).
7. What is the use of matchcode W?
The matchcode W is used as a tool in the SAP R/3 system for locating the field values corresponding to the selected items.
8. What is the use of payroll control record?
The payroll control record allows you to manage payroll runs, such as payroll period, payroll status, and earliest retroactive accounting period.
9. Can you evaluate payroll results using the SAP query and the Ad-hoc query?
Yes, payroll results can be evaluated using the SAP query and the Ad-hoc query, Several Infotypes are available to evaluate the payroll results that are activated by using the additional wage types. The required data from the payroll results is available in the logical database PNP.
10. What steps are required to post payroll results to accounts?
The following steps are required to post payroll results to accounts:
? Define symbolic accounts
? Define posting characteristics of wage types
? Maintain posting date for payroll periods
? Assign balance sheet accounts
? Assign expense accounts
11. What is the transaction code to access the payroll control record?
The transaction code to access the payroll control record is PE03.
12. What are the key features in a payroll control record?
The key features in a Payroll Status Infotype (IT-0G03), which is maintained by the system automatically, are as follows:
? Earliest personnel retroactive accounting date
? Payroll period
13. What is the purpose of using payroll control record?
The purpose of using the payroll control record is given as follows:
? Defines the past payroll for retroactive accounting
? Locks the master data and the time data to prevent changes being made during the execution of the payroll
14. Which activities are performed when you run a payroll in the Simulation mode?
When you run a payroll in the Simulation mode, the following activities are performed:
? The payroll periods are not counted in the control record
? The master data is not locked
? The Release and Exit Payroll functions are not used
? You can display payroll log and remuneration statements
? Results are displayed in the payroll log
15. What is the Release Payroll function?
When you set the payroll status to Released for Payroll, the following functions are performed:
? Locking of the master data records
? Increase in payroll period by one
? Increase in payroll run number by one
16. What are the different composite roles available in payroll?
Following are the composite roles available in payroll:
1. Payroll Manager:
Displays HCM (HR) Master Data and personnel file
Displays remuneration statement, payroll account, and payroll journal
2. Payroll Process Administrator:
Performs time evaluation and runs payroll
Creates remuneration statements
Creates files for wage and salary payments
Posts payroll results to accounts
3. Payroll Administrator:
Maintains HCM (HR) Master Data & Time Management data
Simulates payroll
Checks remuneration statement and payroll accounts for individual employees
17. What is payroll process in SAP?
The remuneration for the work done by the individuals is calculated in payroll. In other words, payroll is an umbrella term for a variety of work processes, such as the creation of payroll results and remuneration statements, bank transfers, and payments by check.
18. What is employee subgroup grouping for personnel calculation rule?
The employee subgroup grouping for personnel calculation rule is defined as a division of employee subgroups, and for these subgroups the same personnel calculation rules are defined for payroll accounting and evaluation in payroll.
19. What is employee subgroup grouping for Collective Agreement Provision?
The employee subgroup grouping for Collective Agreement Provision is used to combine those subgroups that are also governed by the same Collective Agreement Provisions. A provision is defined as a labor law within the collective agreement.
20. What is the link between Planned Working Time Infotype (IT 0007} and Basic Pay Infotype (IT 0008)?
The SAP system takes the employment % and the average number of working hours from IT 0007 and suggests them as default values for capacity utilization in IT 0008.
21. Where do you set up the remuneration structure of the employee?
The remuneration structure is set up in the Basic Pay Infotype (IT 0008),
22. What is the pay scale structure?
The pay scale structure comprises the following four elements:
? Pay scale type
? Pay scale area
a Pay scale group
? Pay scale level
23. What is the TARIF feature?
The standard system contains the TARIF feature, which takes the default values from the pay scale type and pay scale area assigned to the personnel area.
24. What is the pay scale type?
The pay scale types are two-character keys defined for each region.
25. What are pay scale areas?
The pay scale areas represent the geographical regions to which a pay scale or Collective Agreement Provision applies.
26. What is the use of pay scale group and pay scale level?
The pay scale group schedules the job evaluations and indirect valuations. The pay scale groups are divided into pay scale levels, which are used to define the level of jobs.
27. What are wage types in the SAP System?
The wage types are used to assign the payments and deductions in the employee's payroll. It is also used to control the payroll program.
28. What are the two main categories of wage types?
The two main categories of wage types are primary or dialog wage type and secondary or technical wage type.
29. What is primary wage type?
The primary or dialog wage types are defined based on the requirement of the organization. They are the standard wage types defined by SAP and start with a number, such as 1012.
30. List the steps involved in creating a Payroll Results Infotype (IT 0402).
Following are the steps required to create a Payroll Results Infotype:
a. Define the evaluation wage types
b. Set up the Payroll Infotype Assignment, which is used to write the payroll data automatically
c. Assign the evaluation wage types to one or more wage types from the payroll results
d. Assign the evaluation wage types to Payroll Results Infotype
Read More:
SAP HR Interview Questions and Answers
SAP HR Objective type Questions and Answers
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