The Below List of SAP HR Interview Questions prepared by 8+ Years of Experienced Lead SAP HR Consultant Developer
1. What is a work schedule?
A work schedule is a shift schedule that consists of a sequence of individual elements including a public calendar.
Every employee must have a work schedule defined in their master data if they are to be paid correctly. They are recorded in Planned Working Time Infotype (0007).
2. What is the use of a public holiday calendar?
A public holiday calendar has the following functions:
? Affects the definition of the organizational structure of an enterprise
? Allows you to schedule processes and generate monthly work schedule, which is important for payroll.
3. Can a company define its own public holidays?
Yes, a company can define its own set of holidays in the form of special days or customer specific public holidays.
4. What is the role of public holiday calendar in an organization?
All the statutory holidays are recorded in the holiday calendar and based on this holiday calendar all the work schedules are created. An organization can also have different holiday calendars for different groups of employee, which is based on the regional holidays. This initiates the necessity to fill up the Absences Infotype (2001) with fixed holidays, which may be same for a large number of employees.
5. Which characteristics does a public holiday class blank signifies?
The public holiday class blank signifies that it is a working day and not a public holiday.
6. What is employee subgroup grouping for daily work schedules?
The employee subgroup grouping for daily work schedules groups other employee subgroups and creates their work schedules on the same rule.
7. What is a variant of a daily work schedule?
You can define several versions of the same work schedule using the variant of a daily work schedule, such as half-day daily work schedule. You can also create variants to apply rules on days preceding public holidays. These variants can be used to define shorter working hours on the days preceding public holidays.
8. What is employee subgroup grouping for the time quotas?
The employee subgroup grouping for the time quotas allows you to check the validity of work schedules for each employee.
9. What are the different breaks within a break schedule?
The following three types of breaks within a break schedule are available:
? Fixed breaks —Refers to the breaks that are defined for a certain time period and can only be used by employees during this period of time,
?Variable breaks —Refers to the breaks that an employee takes for a specific time interval. The starting and ending points of the break are defined by the employee only.
? Dynamic breaks —Refers to the breaks taken by an employee after working a certain number of hours.
10. What is a period work schedule?
Period work schedule consists of a series of daily work schedules. It imitates a work pattern that is repeated after a defined period of time. You can create the period work schedule in the following four ways:
? Daily basis
? Annual basis
? Monthly basis
? Weekly basis
11. Which is a personal work schedule?
Personal work schedule is defined at the lowest level of the work schedules, and contains work schedule of an employee. You can refer to the personal work schedule for the working times of a specific employee as well as any working time provisions, which apply on a particular day. The personal work schedule also contains the changes made for an individual employee at the time when the Infotypes are updated for the employee subgroup or personnel area groupings.
12. What are day types?
Day type indicates that a certain calendar day is payment-relevant, that is, an employee is paid for working that day.
System Application Products in Data Processing (SAP) defines the following day types:
? 0(blank) —Refers to working and paid
? 1 —Refers to off or paid
? 2— Refers to off or unpaid
? 3—Refers to off, special day, or paid
13. What is a work schedule rule?
A work schedule rule is defined as a specification of the work schedules, which defines the working time of groups of employees.
The work schedule rule is assigned with a period work schedule, which is also created using the daily work schedules.
A period work schedule can be assigned to different work schedule rules for setting up the rotational shifts.
14. What are substitutions in the SAP R/3 system?
Substitutions are planned exceptions to an employee's work schedule for a defined period of time. They are treated as planned specifications in time evaluation.
15. What is use of the SCHKZ feature?
The SCHKZ feature of SAP is used to assign a planned working time to an employee for the first time. It is also used to generate the default work schedule, which is based on the allocation of the assignments to the employees of an organization.
16. What is an absence quota?
The absence quota types indicate the entitlement to time off and leave types for employee subgroup and personnel subarea groupings. Various quota types, such as vacation or sick time, are set up to allow an employee a particular number of hours or days off.
17. What is the use of the TMSTA feature?
The TMSTA feature is used to create the default value for the Time Management status in the Planned Working Time Infotype (0007). This default value is used after the creation of an Infotype Record for an employee and the value can be determined on the basis of the organizational assignment of the employee.
18. Which feature is used to define the default substitutions type?
The VTART feature is used to define the default substitution type.
19. What are absences in the SAP system?
In the SAP system, the absences are the working times in which employees have not worked, and these absences can be paid or unpaid. The absences may lead to a deviation in the work schedule of an employee.
20. Which type of remuneration Infotype is used?
The Employee Remuneration Info Infotype (2010) can be used to enter the wage types manually and to specify the information directly to the payroll accounting.
21. What is the use of counting rules?
The counting rules are used to determine the payroll days and hours for an attendance. The counted payroll days and hours are used to control the deduction of the quotas. The counting rules can also be used to valuate the absence.
22. What are the methods for absence quota accrual?
Different methods can be used for granting time off credits to employees that are based on the standard, contractual, or legal requirements.
These methods include the following:
? Manual entry for time off entries in the Absence Quotas Infotype (2006), and these time-off entries are granted on specific criteria
? Specification of the default values at the time of creating Absence Quota Infotype (2006) records
? Fully automatic granting of entitlements.
23. Which reports are used to generate absence quotas?
The reports used to generate absence quotas are RPTQTA00 and RPTIME00.
24. What are the different time evaluation schemas?
The different time evaluation schemas are given as follows:
? TQTA —Creates quota entitlements, if done with or without RPTQTA00
? TM04 —Refers to the negative time entry in the time schema
? TMOO —Refers to the positive entries in the time schema, and the exact entered value is being processed.
25. What is time constraint class in Personnel Time Management?
The time constraint classes are numbers (usually ranges from 0-9) that are used to prevent collision or overlapping between Time Management Infotypes.
26. What is the role of time administrator?
The time administrators process the messages issued during time evaluation. They check whether the employees have adhered to their working time regulations. They also create reports to provide information on the status of time-off accounts to their seniors.
27. What are the different methods for time data recording?
There are two different methods for time data recording given:
? Recording all times —Records the working time and the absence time of all the employees
? Recording only work schedule deviations —Records the time that represent exception to the work schedule of an employee, such as absence due to illness, changes in a planned schedule, and leave.
28. What are the steps for time evaluation in SAP system?
The steps for time evaluation are given as follows:
? Create employee master data
? Set up the time evaluation
29. What are the control indicators determined by the employee subgroup grouping for Time Management?
The control indicators determined by the employee subgroup grouping for Time Management are given as follows:
? Employee subgroup grouping for work schedules
? Employee subgroup grouping for time quotas.
30. What is the Time Manager's Workplace?
The Time Manager's Workplace is a user interface that is responsible for managing the tasks of time administrator in a decentralized manner. The on-site supervisors, specialists, secretaries, or administrators from different departments can also perform the role of the decentralized time administrators.
1. What is a work schedule?
A work schedule is a shift schedule that consists of a sequence of individual elements including a public calendar.
Every employee must have a work schedule defined in their master data if they are to be paid correctly. They are recorded in Planned Working Time Infotype (0007).
2. What is the use of a public holiday calendar?
A public holiday calendar has the following functions:
? Affects the definition of the organizational structure of an enterprise
? Allows you to schedule processes and generate monthly work schedule, which is important for payroll.
3. Can a company define its own public holidays?
Yes, a company can define its own set of holidays in the form of special days or customer specific public holidays.
4. What is the role of public holiday calendar in an organization?
All the statutory holidays are recorded in the holiday calendar and based on this holiday calendar all the work schedules are created. An organization can also have different holiday calendars for different groups of employee, which is based on the regional holidays. This initiates the necessity to fill up the Absences Infotype (2001) with fixed holidays, which may be same for a large number of employees.
5. Which characteristics does a public holiday class blank signifies?
The public holiday class blank signifies that it is a working day and not a public holiday.
6. What is employee subgroup grouping for daily work schedules?
The employee subgroup grouping for daily work schedules groups other employee subgroups and creates their work schedules on the same rule.
7. What is a variant of a daily work schedule?
You can define several versions of the same work schedule using the variant of a daily work schedule, such as half-day daily work schedule. You can also create variants to apply rules on days preceding public holidays. These variants can be used to define shorter working hours on the days preceding public holidays.
8. What is employee subgroup grouping for the time quotas?
The employee subgroup grouping for the time quotas allows you to check the validity of work schedules for each employee.
9. What are the different breaks within a break schedule?
The following three types of breaks within a break schedule are available:
? Fixed breaks —Refers to the breaks that are defined for a certain time period and can only be used by employees during this period of time,
?Variable breaks —Refers to the breaks that an employee takes for a specific time interval. The starting and ending points of the break are defined by the employee only.
? Dynamic breaks —Refers to the breaks taken by an employee after working a certain number of hours.
10. What is a period work schedule?
Period work schedule consists of a series of daily work schedules. It imitates a work pattern that is repeated after a defined period of time. You can create the period work schedule in the following four ways:
? Daily basis
? Annual basis
? Monthly basis
? Weekly basis
11. Which is a personal work schedule?
Personal work schedule is defined at the lowest level of the work schedules, and contains work schedule of an employee. You can refer to the personal work schedule for the working times of a specific employee as well as any working time provisions, which apply on a particular day. The personal work schedule also contains the changes made for an individual employee at the time when the Infotypes are updated for the employee subgroup or personnel area groupings.
12. What are day types?
Day type indicates that a certain calendar day is payment-relevant, that is, an employee is paid for working that day.
System Application Products in Data Processing (SAP) defines the following day types:
? 0(blank) —Refers to working and paid
? 1 —Refers to off or paid
? 2— Refers to off or unpaid
? 3—Refers to off, special day, or paid
13. What is a work schedule rule?
A work schedule rule is defined as a specification of the work schedules, which defines the working time of groups of employees.
The work schedule rule is assigned with a period work schedule, which is also created using the daily work schedules.
A period work schedule can be assigned to different work schedule rules for setting up the rotational shifts.
14. What are substitutions in the SAP R/3 system?
Substitutions are planned exceptions to an employee's work schedule for a defined period of time. They are treated as planned specifications in time evaluation.
15. What is use of the SCHKZ feature?
The SCHKZ feature of SAP is used to assign a planned working time to an employee for the first time. It is also used to generate the default work schedule, which is based on the allocation of the assignments to the employees of an organization.
16. What is an absence quota?
The absence quota types indicate the entitlement to time off and leave types for employee subgroup and personnel subarea groupings. Various quota types, such as vacation or sick time, are set up to allow an employee a particular number of hours or days off.
17. What is the use of the TMSTA feature?
The TMSTA feature is used to create the default value for the Time Management status in the Planned Working Time Infotype (0007). This default value is used after the creation of an Infotype Record for an employee and the value can be determined on the basis of the organizational assignment of the employee.
18. Which feature is used to define the default substitutions type?
The VTART feature is used to define the default substitution type.
19. What are absences in the SAP system?
In the SAP system, the absences are the working times in which employees have not worked, and these absences can be paid or unpaid. The absences may lead to a deviation in the work schedule of an employee.
20. Which type of remuneration Infotype is used?
The Employee Remuneration Info Infotype (2010) can be used to enter the wage types manually and to specify the information directly to the payroll accounting.
21. What is the use of counting rules?
The counting rules are used to determine the payroll days and hours for an attendance. The counted payroll days and hours are used to control the deduction of the quotas. The counting rules can also be used to valuate the absence.
22. What are the methods for absence quota accrual?
Different methods can be used for granting time off credits to employees that are based on the standard, contractual, or legal requirements.
These methods include the following:
? Manual entry for time off entries in the Absence Quotas Infotype (2006), and these time-off entries are granted on specific criteria
? Specification of the default values at the time of creating Absence Quota Infotype (2006) records
? Fully automatic granting of entitlements.
23. Which reports are used to generate absence quotas?
The reports used to generate absence quotas are RPTQTA00 and RPTIME00.
24. What are the different time evaluation schemas?
The different time evaluation schemas are given as follows:
? TQTA —Creates quota entitlements, if done with or without RPTQTA00
? TM04 —Refers to the negative time entry in the time schema
? TMOO —Refers to the positive entries in the time schema, and the exact entered value is being processed.
25. What is time constraint class in Personnel Time Management?
The time constraint classes are numbers (usually ranges from 0-9) that are used to prevent collision or overlapping between Time Management Infotypes.
26. What is the role of time administrator?
The time administrators process the messages issued during time evaluation. They check whether the employees have adhered to their working time regulations. They also create reports to provide information on the status of time-off accounts to their seniors.
27. What are the different methods for time data recording?
There are two different methods for time data recording given:
? Recording all times —Records the working time and the absence time of all the employees
? Recording only work schedule deviations —Records the time that represent exception to the work schedule of an employee, such as absence due to illness, changes in a planned schedule, and leave.
28. What are the steps for time evaluation in SAP system?
The steps for time evaluation are given as follows:
? Create employee master data
? Set up the time evaluation
29. What are the control indicators determined by the employee subgroup grouping for Time Management?
The control indicators determined by the employee subgroup grouping for Time Management are given as follows:
? Employee subgroup grouping for work schedules
? Employee subgroup grouping for time quotas.
30. What is the Time Manager's Workplace?
The Time Manager's Workplace is a user interface that is responsible for managing the tasks of time administrator in a decentralized manner. The on-site supervisors, specialists, secretaries, or administrators from different departments can also perform the role of the decentralized time administrators.
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